Organizational Restructuring Communication with Employees

Organizational restructuring is the method of transforming the organizational structure and processes to reach goals and objectives. The aim of a company’s restructuring initiative is different for various organizations; exploring new opportunities, setting up new capabilities, operational agility and efficiency, decreasing cost, and others. The restructuring could also include changes in workflows, reporting structures, divisions, departments, roles and responsibilities, and job titles. Today, we’ll discuss organizational restructuring communication to employees; its importance and benefits, and tips and ways of how to communicate organizational restructuring.

Importance & Benefits of Organizational Restructuring Communication

• Employees experience a wide range of emotions like anxiety, confusion, and uncertainty
• Offering open and clear information about restructuring decisions and process
• Building trust and confidence among employees by helping them to comprehend the restructuring process
• Decreasing stress and confusion among employees
• Promoting employee morale and collaboration among them
• Informing all the stakeholders about the new restructuring strategies
• Directly impacting the morale and confidence level, productivity, and their success

Tips for Organizational Restructuring Communication with Employees

Some of the main tips for organizational restructuring communication to employees; they’re as follows;

Restructuring Communication Plan

It is necessary for companies to develop a comprehensive communication plan to effectively communicate the structural changes to the employees and team members. The restructuring communication plan would answer how, when, what, and where questions to the staff and employees.

In order to develop a restructuring communication plan, they should find out their goals and objectives for the communication plan. The goals and objectives of restructuring communication are to provide the right information for the restructuring processes and decisions. However, it leads them to the platform of employees where they could share their concerns and views.

The objective of restructuring is to spread awareness about the company’s vision and how it would impact employees and their lives. The restructuring decision would result in the form of following;

• Transforming organizational culture
• Restructuring of management hierarchies
• Relocating employees and team members
• Lower employee benefits and compensation
• Changed roles and responsibilities
• Losing jobs and employment status

Communicating with All the Stakeholders

It is essential for managers and leaders to communicate the restructuring information to the employees and team members. The restructuring process has a great impact on all the parties involved like stakeholders, investors, partners, customers, customers, and employees. It is significant to effectively communicate the restructuring information to the employees and staff timely, respectful, and rightly.

Multiple Communication Modes

If you communicate structural changes to employees through one channel, then it baffles and confuses employees. It results in the form of communication breakdown and reduces productivity. In order to ensure effective structural communication, it is necessary to employ multiple communication channels. It allows them to decrease stress and anxiety and promotes collaboration among employees.

Some of the main communication channels are as follows;

• Newsletters
• Intranet sites
• Memos
• Emails
• Town halls
• Face-to-face meetings
• Interviews

Companies should adjust their communication channels relevant to the type of audience. For instance, face-to-face communication is best for senior leadership, and the memos are best for the middle managers.

Visual Mode of Communication

Employees and team members would easily comprehend the information if you attach it with visuals. Videos and visuals simplify complicated information; they also offer a sense of trust and clarity. While developing visuals and videos for communicating the restructuring information; leaders and managers should make sure that it is right and respectful for employees; they comprehend it easily and conveniently.

Clear, concise, and Consistent

While communicating the restructuring information to the employees and staff, managers should be clear, concise, and transparent about the communicated message. If you are offering detailed information about the restructuring processes and decisions, then employees and staff could easily comprehend the restructuring processes and their impact.

However, it is significant for employees and team members to be clear and open while restructuring communication. It means that the message should remain the same on multiple channels, employees would receive the same message from different channels. If the restructuring information changes on different channels, they would question the message and the information.

Feedback and Questions

Employees and team members could share their feedback and questions in multiple ways. It is in the form of open surveys, where the employees could openly share their feelings, views, and expressions on different matters. The survey should remain anonymous to make sure that the employees honestly share their information.

However, the employees can share their information about restructuring in various ways. Managers and leaders could share their feedback in various ways during the restructuring process and make restructuring decisions. It is significant that the restructuring process is highly beneficial for employees and customers.

Conclusion: Organizational Restructuring Communication to Staff | How to Communicate Organizational Restructuring

After an in-depth study of the organizational restructuring communication with employees; we have realized that structural changes are highly significant for long-term growth. If you are learning about how to communicate organization restructuring to staff, then you should keep in mind the abovementioned benefits, importance, and tips to improve it.